Replace [YOUR NAME] with your actual name and run this prompt with access to your email history, calendar data, and any written communications.
I need you to create a comprehensive communication codex for [YOUR NAME] that serves as a guide for team members and assistants to communicate in [YOUR NAME]'s authentic voice and style.
First, analyze:
Recent emails (last 3-6 months) looking for patterns in:
Email structure and length
Opening and closing styles
Signature phrases and verbal tics
Response times and patterns
How tone changes by recipient type
Calendar events to understand:
Meeting types and frequency
Time management patterns
Collaboration style
Any documents about communication preferences
Examples of different communication contexts (cold outreach, team updates, client communication, etc.)
Then create an interactive HTML artifact with these 8 sections:
Decision Tree - Create 8 email contexts with copy-pastable AI prompts:
Cold Outreach
Warm Introductions
Team Direction
Business Consultation
Appreciation/Recognition
Proposals/Pitches
Professional Decline
Quick Responses
Real Examples - Extract actual email examples (anonymized) showing:
Exact phrases used
Email structure patterns
Strategic analysis of why each works
Formulas - Identify repeatable structures:
Self-introduction algorithm
Cold outreach formula
Meeting recap structure
Problem-solving framework
Strategic questioning patterns
Patterns - Document:
Signature phrases and verbal tics
Energy calibration (how tone shifts by context)
Tool stack mentions
Value-giving philosophy
Relationship hierarchy (how communication changes by relationship type)
Tone Matrix - Create 10 contextual energy levels from lowest to highest enthusiasm with:
Context descriptions
Example language
Sample messages
AI Prompts - Write 10 detailed prompts for generating authentic voice in:
General emails
Strategic consultation
Team communication
Quick responses
Sales/pitches
Social media
Introductions
Problem-solving
Thought leadership
Declining/saying no
Checklist - Create comprehensive DOS and DON'TS based on observed preferences:
Communication habits to maintain
Things to always avoid
Formatting preferences
Response time expectations
Communication DNA - Build a detailed profile covering:
Cognitive style (how they process information)
Work style (energy patterns, scheduling preferences)
Values system (what drives decisions)
Communication defaults (length, tone, structure)
Meeting dynamics
Triggers and pet peeves
Delegation decoder (how to act on their behalf)
Additional elements to capture:
Time-based patterns (when they communicate)
Channel preferences (email vs. Slack vs. text)
Visual communication style
Follow-up patterns
Common analogies and stories
Negotiation and deal-making style
Crisis communication mode
Network activation patterns
Design requirements:
Modern, interactive HTML with tabs
Dark theme with accent colors
Copy buttons for all templates/prompts
Mobile responsive
Professional but engaging visual design
Easy navigation between sections
Output goal: Create a single HTML artifact that serves as a complete operational manual for anyone who needs to communicate on behalf of [YOUR NAME], maintaining authenticity while enabling effective delegation.
Focus on actionable patterns, not theory. Every section should help someone make real decisions about real communications. Include enough specific examples and templates that someone could handle 80% of communications without asking for guidance.
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